68019525-Administrative Secretary
Agency: Agency for Health Care Administration
Working Title: 68019525-ADMINISTRATIVE SECRETARY
Position Number: 68019525
Salary: $863.60- $1,511.65 BI WEEKLY
Posting Closing Date: 11/13/2019
This is an exciting opportunity to help shape the quality of health care in Florida. The Agency for Health Care Administration (AHCA) is the State of Florida agency responsible for oversight of the Medicaid program. The Medicaid program provides low-income families and individuals with access to health care. If you have a desire to use your talent and skills at an organization that provides critical services to millions of individuals and families across the state, AHCA invites you to apply to become an essential member of our team. As one of Florida’s leading state agencies, AHCA’s diverse workforce community of more than 1,400 employees is proud of its efforts to serve the people of Florida.
The Agency for Health Care Administration (AHCA), Division of Medicaid Policy has an exciting career opportunity for a dynamic, forward-thinking, innovative professional with strong communication skills who can excel under pressure as an Administrative Secretary. This individual will report to the Lakeysha Boatwright, Coordination and Office Management Unit, and will primary provided administrative and secretarial support for the Bureau of Medicaid Policy.
The Administrative Secretary will ensure that the administrative operations of the office run smoothly. Administrative Secretaries are responsible for a variety of administrative aspects in addition to standard secretarial duties.
Specific duties include:
•Coordinating and facilitating the administrator's calendar to arrange meetings;
•Preparing appointments;
•Office expenditures (e.g. supply and office needs);
•Making travel arrangements;
•Communicating with the public;
•Preparing mail-outs;
•Preparing /updating spreadsheets;
•Preparing reports, memoranda and taking minutes at meetings;
•Greet and assist visitors;
•Draft, format and edit correspondence to comply with the Agency's correspondence guidelines
•Maintain records for the units and will ensure the storage retrieval and destruction following established State procedures
•Receptionists for the Bureau and will coordinate office coverage with the Bureau Chief's administrative assistant;
•Maintain polite and professional communication via phone, and e-mail;
•Performing other duties as assigned
Salary is negotiable depending on experience.
AHCA offers an excellent array of benefits, including:
•Health insurance
•Life insurance
•Dental, vision and supplemental insurance
•Retirement benefits
•Vacation and sick leave
•Paid holidays
•Opportunities for career advancement
•Tuition waiver for public college courses
•Training opportunities
This position is located in the Bureau of Medicaid Policy. For more information about the Bureau of Medicaid Policy, please visit our website at http://ahca.myflorida.com/Medicaid/index.shtml.
Join us at the Agency for Health Care Administration in fulfilling our mission to provide “Better Health Care for all Floridians.”
KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge of standard business formats and styles for letters and business forms
- Knowledge of office procedures and practices
- Knowledge of the principles and techniques of effective communications
- Knowledge of the methods of data collection
- Skill in typing
- Ability to organize files and other records, and plan, organize, coordinate work assignments.
- Ability to prepare written correspondence
- Ability to organize files and other records
- Ability to compile and analyze data for administrative decisions
- Ability to organize and maintain records management systems
- Ability to perform basic arithmetical calculations
- Ability to use correct spelling, punctuation, and grammar
- Ability to type letters, memoranda, and other standard business forms in correct format
- Ability to operate general office equipment
- Ability to handle telephone calls in a courteous and effective manner
- Ability to maintain an orderly office environment, and provide excellent customer services and always be a team player.
- Ability to plan, organize and coordinate work assignments
- Ability to communicate effectively, verbally and in writing
- Ability to establish and maintain effective working relationships with others
- Ability to travel with or without accommodations.
MINIMUM QUALIFICATIONS:
- Minimum of one (1) year of experience providing administrative support and/or working as an assistant to someone in a professional position as well as subordinates.
- Minimum of 1 year experience in managing, coordinating, and facilitating the calendar of person in a professional position including arranging meetings, preparing for appointments/public meetings; ordering supplies or tracking of expenses, making travel arrangements, and tracking work assignments or unit activities/processes, communicating with the public, preparing mail-outs, preparing/updating spreadsheets, taking minutes, managing day to day office needs and maintaining records.
- Minimum of two (2) years of experience with use of Microsoft Suite, including Microsoft Outlook.
- A bachelor's degree from an accredited college or university and one year of administrative experience is preferred. Administrative or clerical experience can substitute on a year-for-year basis for the preferred college education.
CONTACT PERSON: LAKEYSHA BOATWRIGHT (850) 412-4210
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Nearest Major Market: Tallahassee